Teams, HR changes and notices

Keep teams up to date, handle joiners and leavers, and let IT know automatically.

Step 1: Teams
The Teams tab shows each team with how many people are seated and on which floors. Rename or remove a team there, or add people to it. Teams come from the department in Microsoft 365; a team set by hand stays.
Step 2: Several changes at once
In the Changes tab, change team, role and leaving date for many people, then Save changes — all together or nothing.
On the leaving day, early in the morning, the person is marked as left and their desk becomes free. Their seat history stays.
Step 3: Notices to IT or facility management
In Settings → Notices, add the addresses that should hear about changes (e.g. it@company.ch) and choose what: someone leaves, joins, changes team, or a move plan is carried out. One short plain e-mail per change.

Still stuck?

Keep teams up to date, handle joiners and leavers, and let IT know automatically.

Step 1: Teams
The Teams tab shows each team with how many people are seated and on which floors. Rename or remove a team there, or add people to it. Teams come from the department in Microsoft 365; a team set by hand stays.
Step 2: Several changes at once
In the Changes tab, change team, role and leaving date for many people, then Save changes — all together or nothing.
On the leaving day, early in the morning, the person is marked as left and their desk becomes free. Their seat history stays.
Step 3: Notices to IT or facility management
In Settings → Notices, add the addresses that should hear about changes (e.g. it@company.ch) and choose what: someone leaves, joins, changes team, or a move plan is carried out. One short plain e-mail per change.